Is document management (EDM) an essential task for your business or organization? It involves the creation, receipt, distribution, management and retention of documents and information that are vital to the day-to-day operations of the business. Documents can include contracts, invoices, reports, customer files, financial data and other important information.
> Should you invest in an EDM tool ?
However, managing paper documents can quickly become tedious and costly. As companies become more digital, they can turn to EDM solutions that allow them to manage documents more efficiently. Let's take a look at the top reasons why you should invest in an EDM tool for your business.
Streamline your processes
One of the most important benefits of using an EDM is its ability to streamline the processes related to the documents that flow through your organization. By being equipped, you can automate repetitive tasks, reduce processing times and improve employee productivity. It can also reduce labor costs and improve the profitability of your work.
Improve information security
Managing paper documents can present significant security risks, such as theft, loss or accidental destruction. No one is safe. By using an EDM tool, you improve the security of your documents by storing them digitally in a database. Its access can be limited to authorized persons only. Modern tools also offer data encryption features to ensure additional security.
Improve accessibility and sharing
Your documents are stored in a cloud space or directly on your server. In both cases, they can be accessed anytime, anywhere and from any device. This can allow you to work remotely, collaborate on projects in real time, and make decisions faster. The "advanced search" features make it easy to classify documents and of course reduce search times.
Respect compliance (RGPD in particular)
Many companies are subject to strict rules and regulations regarding document retention and security. EDM can help ensure that your company is in compliance with these rules and regulations by storing documents electronically and ensuring their integrity and availability, such as the RGPD regulation.
In conclusion, using an EDM tool can offer many benefits to your business, such as streamlining processes, improving security and accessibility, and ensuring compliance. It is one of the most popular solutions for businesses looking to improve their document management. It allows documents to be stored electronically, organized efficiently, and easily accessible anytime, anywhere, and from any device.