Capture OnTheGo

Introduce your document process from your mobile devices and access your documents without the paperwork!

Constantly looking for new technological challenges, our Solutions department has identified with one of its customers possibilities for improvement in the processing of delivery notes.

Indeed, many companies face the problem of processing these documents in paper format. The latter induces a certain rigidity and involves treatment times that are often too long, difficulties in transferring information, risks of losses, etc. This finding being made, it remained to bring this issue into line with current technologies. CK has had to tap into its document flow automation and other variable data management tools in order to translate the paper document into an electronic format while keeping in mind all the security and flexibility issues related to these documents.

Thus, each morning, the deliverymen automatically receive their vouchers for the day on a tablet. These are completed during the tour where it will be possible to change the quantities, add remarks and photos and of course the signature of the customer accompanied by geolocation. This module brings real added value to the documents since it will be possible to check where it has been completed.

When the deliveryman retrieves an internet access, all the data is transmitted to the company’s server, classified and renamed, thus automatically triggering the process of billing and updating computer systems (inventory management, ERP,. .). In parallel, the customer receives by email, a copy of the signed delivery note in PDF format.

In order to respond as closely as possible to the client’s expectations, the solution team has once again looked into the issues and the work environment of the latter in order to configure a tool that is now an integral part of the business.

Advantages :

• Automating
• Reduction of processing times
• Avoid loss of documents
• Reduction of errors
• Gain in productivity

This capture solution is compatible with all your administrative documents with signature and is not limited to delivery notes!